HACC

SUMMARY
The Procurement Specialist is responsible for coordinating, researching, evaluating, and enforcing the Housing Authority of Cook County (“HACC”), Request for Proposal (“RFP”), and Request for Qualifications (“RFQ”), Invitation for Bid (“IFB”), and Request for Information (RFI) procurement processes for operating departments and perform related duties as required.

ESSENTIAL FUNCTIONS
• Determine and implement the appropriate method of procurement to secure the requested service, commodity or supplies within an assigned department area.
• Assist in Develop specifications and prepare solicitations to properly advise Invitation for Bid, (IFB), Request for Proposal (RFP), Request for Qualifications (RFQ) and Request for Information (RFI).
• Reviews and clarifies detailed specifications submitted by operating departments to ensure completeness and compliance with the HACC’s procurement standards for the purchase of goods and services (e.g., professional services, commodities, work services, materials, equipment).
• Evaluates vendors bids, and solicitation of IFBs, RFPs/RFQs for responsiveness to contract specifications (e.g., responsiveness, qualifications, cost).
• Prepares documentation for advertisement of solicitation of bids, RFI, RFP/RFQs.
• Verifies the validity of supplemental documentation and attaches to contract packages for further review and approval.
• Prepares addendum for revision or clarifications to the solicitation of bids/RFP/RFQs.
• Monitor procurement adherence to HACC’s Procurement Policy, HUD regulations, and federal and/or state statutes, including Davis Bacon.
• Calculates bid tabulations and make recommendations for the selection of the lowest bidder, as required.
• Prepares tabulations for bids/RFP/RFQ evaluation reports for vendor selection.
• Schedules and facilitate pre-bid and post-bid conferences to review contract scope and to respond to participant questions.
• Reviews contract modifications and amendments to verify allowable contract changes.
• Research and analyze the market based upon the request and submit procurement recommendation Perform vendor outreach to ensure a wide range of suitable contractors are available.
• Experience and knowledge of Minority, Women, and Disadvantage and Enterprises requirements implement strategies to increase Section 3 and Minority and Women-owned Business Enterprise (M/WBE) contract participation.
• Maintain integrity and confidentiality of contract documentation for accuracy to ensure information is properly stored on HACC network.
• Performs other duties as assigned
• Prepares documents for legal proceedings/cases
• Complies with applicable job-related local, state, and federal regulations
• Meets or exceeds applicable job-related HUD performance standards relating to program regulations
and reporting
• Responsible for safety while performing all facets of job and observes all Housing Authority safety
procedures, as well as all local, state, and federal safety laws and regulations
• Promotes positive customer relations
• Performs other duties as assigned

EDUCATION, EXPERIENCE AND/OR CERTIFICATION
• Bachelor’s degree in Business Administration or a related field of study from a four-year accredited college or university, or the equivalent combination of education and related work experience
• Minimum of seven (7) years procurement experience, in development, negotiations and administration of contracts management and/or procurement construction, professional services, and commodities.

Required Knowledge Skills and Abilities
• Knowledge and understanding of procurement methods, principles and terminology.
• Experience preparing, drafting, reviewing, and management of IFB/RFP/RFQs processes.
• Experience conducting oral presentations, working as a team leader overseeing selection committees and processes.
• Must be knowledgeable of the federally mandated Davis Bacon Act and related laws, prevailing wage laws, the U.S. Department of Housing and Urban Development (HUD) Section 3 requirement to employ low and very low-income suburban area residents, M/WBE and DBE requirements, and contracting procedures.
• Excellent communication (written and oral) ability, time management, and organizational skills are required.
• Advanced knowledge of Microsoft Excel, Word, and PowerPoint, preferred.

The salary range for this position is $65,000 – $70,000.

BENEFITS
• Health insurance
• FREE Dental insurance
• FREE Vision insurance
• Life insurance
• Healthcare flexible spending account
• Dependent Care flexible spending account
• Commuter flexible spending account
• Employee Assistance Program (EAP)
• Paid time off including 14 Holidays
• Hybrid Schedule
• Flexible Work Hours
• 401(k) – Employer contribution of 6%

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed. The qualifications listed above are guidelines, other combinations of education and experience that could provide the necessary knowledge, skills, and abilities to perform the job will be considered.