HACC

The Procurement Specialist is responsible for researching, evaluating and procuring services, supplies and equipment based on price, service, quality, and warranty that will meet the Housing Authority of Cook County’s policy and procedural requirements.

 Please by apply November 27, 2024. 

DUTIES AND RESPONSIBILITIES

• Determine and implement the appropriate method of procurement to secure the requested service, commodity or supplies within an assigned department area.
• Assist staff in developing scopes and specifications and prepare solicitations including Invitation for Bid, (IFB), Request for Proposal (RFP), and Request for Qualifications (RFQ).
• Oversee the soliciting of bids and proposal evaluation process in accordance with HACC’s policy, and perform bid analysis and make the appropriate procurement recommendation.
• Prepare and process purchase orders, review requesting department documentation for accuracy and completeness and verify vendor information.
• Determine the most responsive and responsible vendor that meets selection criteria based on selected procurement method.
• Conduct and coordinate team meetings and facilitate pre-bid and pre-proposals meetings, bid openings, and evaluation committee meetings with departments.
• Research sources of supply and analyze the market based upon the requested commodity and or service and submit procurement recommendation to HACC management.
• Resolve disputes between suppliers and user department regarding service, cost, and delivery.
• Prepare appropriate correspondences to suppliers relating to inquiries and procurement issues.
• Perform procurement outreach activities and participate in vendor fairs communicating Housing Authority of Cook County’s procurement process.
• Knowledge of HUD regulations.
• Knowledge of public procurement practices.
• Knowledge of prevailing wages, Department of Labor rules and regulations as it pertains in enforcing the labor rules and regulations.
• Knowledge of Minority, Women, and Disadvantage and Enterprises requirements for federal contracts, form to be completed and compliance to the program.
• Maintain the integrity and confidentiality of assigned contract files and various report documentation for accuracy to ensure information is properly stored on HACC network.
• Other tasks assigned by the department and/or management.

QUALIFICATIONS

• This position requires a Bachelor’s Degree in Business Administration or a related field, or the equivalent combination of education and related work experience with a minimum of three (3) years procurement experience, or a minimum of five (5) years equivalent work experience in various areas such as construction, professional services, and supply commodities.

• Manage the monitoring and enforcement of prevailing wages paid to construction workers on HACC’s projects and projects in which HACC’s partners, ensuring that Procurement staff conduct sufficient field interviews of workers, review contractor and subcontractor payrolls in a timely manner consistent with federal and state laws and regulations, and that investigations for potential fraud and underpayments are conducted fairly and accurately. Coordinate prevailing wage information requests and reporting between HUD and HACC.

• Ensure that monitoring and enforcement efforts meet audit standards for compliance. Direct the preparation of, and approve, the semi-annual report to HUD on prevailing wage underpayments and restitution.

• Knowledge and understanding of procurement methods, principles and terminology. Require effective verbal, written, and interpersonal skills to work with a diverse staff of managerial and professional employees. Proficient in analyzing and evaluating data. Strong organization, problem solving and analytical skills. The ability and skills to exercise and use sound business judgment, discretion, maintain confidentiality and work on multiple projects simultaneously. Skilled in providing customer service. The ability to perform and work well under pressure.

EQUIPMENT AND SYSTEMS OPERATED

• Personal computer and peripherals.
• Standard office equipment.
• Yardi – Accounting software program.

EDUCATION/EXPERIENCE AND/OR CERTIFICATION

• Bachelor’s Degree (BA) in Business Administration, Accounting or related field or equivalent combination of education and experience.
• Seven (7) to ten (10) years’ experience in contract auditing and/or investigation experience.

ADDITIONAL WORKING CONDITIONS

• Work environment consists substantially of indoor office activities performed in a heated/air-conditioned setting.
• Position requires the need to sit, stand, bend, climb and/or stretch for extended periods of time.
• Frequent repetitive hand movement (e.g. typing).
• Appointees will be required to possess a valid driver’s license and be insurable according to agency guidelines only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed. The qualifications listed above are guidelines, other combinations of education and experience that could provide the necessary knowledge, skills, and abilities to perform the job will be considered.