HACC

SUMMARY

Under general direction of the Budget and Banking Cash Manager, the Program Payables Specialist will track and record payments in an accurate, efficient, and timely manner. The Program Payables Specialist will strengthen and grow relationships with vendors and suppliers through timely payments.

ESSENTIAL FUNCTIONS
• Respond to external vendors and internal managers regarding all aspects of accounts payable process.
• Inspects paid and unpaid invoices including cleared payment inquires and check voiding to maintain accurate files and records according to company standards.
• Ability to accurately process: non-PO invoices, 2 and 3-way match invoices, contract invoices to ensure correct coding and authorization as well as sufficient contract funding and budgets.
• Assist in streamlining and improving the accounts payable process.
• Performs accounting functions in accordance with Governmental Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP)
• Verifies, review and reconciles various financial transactions and records for accuracy and conformance with regulations and established accounting procedures.
• Review invoices for appropriate documentation prior to payment.
• Review credit card invoicing and account coding and reconcile to statements.
• Assures HUD Cash Management regulations are followed
• Process payments electronically via various online banking platforms timely and accurately.
• Understanding, formulating, and updating electronic payment documents such as NACHA file, Positive pay and payee files.
• Review purchase orders, invoices, and journal entries for accuracy and completeness. Mitigating exceptions and errors where necessary.
• Communicate & follow up with business partners to obtain standard coding, invoice approvals, and purchase order receipts
• Train business users on financial system navigation and the approval & receipt process for goods & services.
• Process travel expense submissions and ensure accurate accounting and budgeting from internal department.
• Manage Payables email and sort, filter, & distribute electronically to appropriate user department for approval
• Assists in month end close activities by running and creating AP transactional summary reports
• Maintain vendor records in YARDI through updating address and banking information
• Monthly and annual accrual processing
• Demonstrated ability to research and resolve AP invoice and payment issues of all kinds.
• Perform daily management of all payment cycle activities

OTHER DUTIES AND RESPONSIBILITIES
• Complies with applicable job-related local, state, and federal regulations
• Meets or exceeds applicable job-related HUD performance standards particularly PHAS
• Responsible for safety while performing all facets of job and observes all Housing Authority safety procedures, as well as all local, state, and federal safety laws and regulations
• Promotes positive customer relations
• Performs other duties as assigned

EDUCATION, EXPERIENCE AND/OR CERTIFICATION
• Bachelor’s degree (BA) or equivalent in a related field of study, such as accounting, finance, economics, or public policy, from a four-year accredited college or university
• Two – five (2-5) years accounting experience in YARDI system or equivalent ERP system.
• Two – five (2-5) years related accounting experience, public housing experience preferred

REQUIRED KNOWLEDGE SKILLS AND ABILITIES
• Knowledge of applicable national, state and local regulations, statues, policies and procedures regarding Low-Income Housing, or other housing type as determined by the department as the time of job posting
• Knowledge of GAAP and ability to clearly explain trends and meaning of financial data
• Organizational and problem-solving skills
• Demonstrated computer literacy including knowledge of Word, Excel, and related applications
• Ability to write and proofread materials for accuracy
• Ability to multi-task and prioritize responsibilities.
• Ability to communicate and interact appropriately with the general public, applicants, residents and staff
• Ability to follow verbal and written instructions
• Ability to work effectively with others and work independently
• Analytical skills and problem-solving ability
• Customer relations skills
• Demonstrated attention to detail
• Demonstrated punctuality and reliability
• Ability to produce clear, accurate and timely reports

SALARY
The salary range for this position is $55,000 – $60,000.

BENEFITS
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Healthcare flexible spending account
• Dependent Care flexible spending account
• Commuter flexible spending account
• Employee assistance program
• 401(k) matching
• Paid time off

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed. The qualifications listed above are guidelines, other combinations of education and experience that could provide the necessary knowledge, skills, and abilities to perform the job will be considered.